Role title: Personal Assistant
Contract type: Permanent full-time position
Location: Discovery Park, Sandwich, Kent

About ESA Risk

ESA Risk is a relatively new, but fast-growing risk management and investigations business.

The brand was launched in 2020 and we now have offices in four locations: London, Manchester, Surrey and Kent. We recently established our Kent office in Sandwich’s Discovery Park, where we are developing one of the company’s key hubs.

We support our clients by managing business risks, protecting and enhancing their profitability, and providing solutions when organisations need specialist assistance. We build strategic partnerships and add value to businesses worldwide by providing consulting, corporate intelligence, risk management and litigation support services.

Our clients include major accountancy firms, multinational corporations, lenders, high-net-worth individuals, investors and international law firms.

We are instructed on a broad range of projects, such as worldwide asset tracing (including crypto tracing), intelligence gathering, enhanced due diligence, fraud investigations and digital forensics.

We pride ourselves on the quality of our service and the speed of our response.

About the role

This is a great opportunity to make an immediate impact at the top level of a fast-growing company. The successful candidate will play a vital role in supporting internal and external stakeholders, including clients, and in growing the business through sales support activities.

This is a varied role, working in a small, fast-paced office, with exposure to most (if not all) parts of the business. Members of our operations and client services teams are based in the Kent office. The Group Managing Director (GMD) is based in the North West, therefore the main points of contact with him will be by phone, email and online meetings.

Typical areas of responsibility and tasks will include:

• Managing the GMD’s email inbox – flagging important emails, responding where relevant, and ensuring timely client communications.
• Managing the GMD’s diary – arranging meetings, organising his time, and ensuring he is in the right place at the right time.
• Ensuring the GMD is suitably prepared for each meeting.
• Acting as a gateway to ensure the GMD’s time is used effectively.
• Organising travel and accommodation.
• Filing expenses.
• Taking minutes at team and other meetings.
• Ensuring the smooth running of the Kent office, in terms of administrative tasks, office supplier management, and compliance such as monitoring adherence to the company’s clear desk policy.
• Updating records, including in our customer relationship management (CRM) platform.
• Distributing incoming post and sending outgoing post.
• Providing cover for administrative tasks usually undertaken by other roles in the team.

About you

You will be:

• Highly organised and efficient.
• A strong communicator, comfortable working through phone calls and virtual meetings.
• Confident and able to ‘manage up’ to ensure the GMD is well organised.
• Proficient in Microsoft Office tools – particularly Outlook for email, calendar, task and contact management – and other computer software, such as web browsers.
• Confident learning new software.
• Professional, positive and proactive in your approach.
• Detail-orientated.
• Flexible and able to adapt quickly to new/changing instructions.

You must have:

• Previous PA experience, ideally at director level.

We will provide all necessary training on systems and processes.

How to apply

If you are interested in the Personal Assistant to Group Managing Director role and would like to apply, simply send your up-to-date CV to us at hr@esarisk.com and we will be in touch.